Vessel Documentation Renewal Form (CG-1280) including multi-year renewal: Renewal of your Certificate of Documentation is to be completed annually unless multi-year renewal is selected. Recreational vessels may apply for 1-5 years added to their expiration date via this form:
https://forms.unitedstatesvessel.us/renewal-uscg-documentation
Vessel Transfer of Owership (CG-1258): Use this form if you are:
• Adding/removing a spouse to the Certificate of Documentation after a passing or divorce
• Selling/transferring your vessel: When the sale is finalized you may complete a U.S. Coast Guard Bill of Sale (CG-1340). If there is an outstanding mortgage, the mortgagee (lender) should complete a Satisfaction of Mortgage. The vessel cannot be removed or transferred from documentation with an outstanding mortgage or lien.
• Transferring your vessel Documentation into a Trust, Corporation or LLC
• Transferring interest in your vessel to a spouse or family member
• Making ANY changes to the vessel’s endorsement status or managing owner’s name.
Certified Copy of Certificate of Documentation: *You cannot obtain a certified copy of your Certificate of Documentation if it has passed 30 days of expiration. Vessel expiration information is located on the Certificate of Documentation, lower left corner. If past 30 days of expiration, you MUST Reactivate/Reinstate your Documentation as per NVDCINST16713/1-5
https://forms.unitedstatesvessel.us/certified-copy-certificate-of-documentation
Deletion/Removal of USCG Documentation (CG-4593): Application, Consent and Approval for Withdrawal of vessel from U.S. Coast Guard Documentation. This application provides a Deletion Letter for use with State Registrars and Foreign countries.
https://forms.unitedstatesvessel.us/deletion-from-uscg-documentation
Abstract of Title (Lien/Ownership History) Request (CG-7043): US Coast Guard Abstracts of Title provide complete vessel lien information, along with all active and satisfied mortgages and a complete chain of ownership for a vessel established in a Documented vessel’s history.
https://forms.unitedstatesvessel.us/uscg-abstract-of-title
Vessel Documentation Reinstatement Form (CG-1258): If your Renewal fees are not paid with 30 days of the expiration, you must complete this Form to Return to Active USCG Documentation as per NVDCINST 16713/1-5
https://forms.unitedstatesvessel.us/vessel-reinstatement
Replacement of lost, mutilated or withheld Certificate of Documentation: This request is only accepted for current Certificates of Documentation. Certificates that have passed 30 days of expiration require reinstatement, and no replacement will be granted.
https://forms.unitedstatesvessel.us/replacement-certificate-of-documentation
Change of Vessel Hailing Port: The hailing port of a vessel may be changed by filing this application with the appropriate fees. If your vessel is subject to a mortgage of record, you must obtain permission from the mortgagee.
https://forms.unitedstatesvessel.us/vessel-hailing-port-change
Vessel Official Name Change: You may change the registered name of a vessel filing this application with the appropriate fees. If your vessel is subject to a mortgage of record, you must obtain permission from the mortgagee.
https://forms.unitedstatesvessel.us/vessel-name-change
Change of Vessel Endorsement/Trade Indicator: The trade indicator and endorsement of a vessel may be changed by filing this application with the appropriate fees. If your vessel is subject to a mortgage of record, you must obtain permission from the mortgagee.
https://unitedstatesvessel.us/change-endorsement-trade-indicator/
Initial Documentation: Use this form to obtain US Coast Guard Documentation for new vessels and vessels which have never been documented.
https://unitedstatesvessel.us/initial-documentation/
CG-1261: Builder’s Certification and First Transfer of Title: Must be completed by the BUILDER of the vessel. For INITIAL DOCUMENTATION ONLY. If more than one builder, each builder must complete a form. Evidence of U.S. build is required for all vessels seeking a fishery or coastwise endorsement.
https://unitedstatesvessel.us/CG_1261.pdf
CG-5397: Application for Simplified Measurement: Completed by owner when CG-1261 Builder’s Certification and First Transfer of Title is not provided.
https://unitedstatesvessel.us/CG-5397.pdf
MARAD Small Vessel Waiver: It is now possible for certain foreign-built vessels, or vessels with no documentation, to gain a waiver of the U.S.-build requirement in order to conduct limited commercial passenger operations in the United States. Some restrictions apply. Once a waiver is obtained, it becomes part of the vessel’s documentation and stays with the vessel if it is sold.
Certificate of Ownership: The NVDC issues Form CG-1330 Certificates of Ownership that indicate the owner of the vessel and whether there are outstanding encumbrances of record. Owners retain these for legal and financial purposes (mortgages) and it is not necessary to have a Certificate of Ownership on board.
https://unitedstatesvessel.us/certificate-of-ownership-form-cg-1330
Document Upload Page: This page will allow you to upload supporting documents for your submission. This includes items such as CG-1261 Builder’s Certification and First Transfer of Title and CG-5397 Application for Simplified Measurement for Initial Documentation Requests, along with CG-1340 Bills of Sale for Documentation Transfers and Exchanges.
https://unitedstatesvessel.us/document-uploads/
CG-1340: Vessel Bill of Sale: Submit one original OR one copy of the Bill of Sale, signed by or on behalf of all persons, transferring an interest in the vessel; OR one original OR one copy of Form 1340 signed by or behalf of all persons transferring an interest in the vessel. Signature(s) of seller(s) must be acknowledged by a notary public. Altered Bills of Sale may be rejected. A copy of the Bill of Sale or related instrument will be returned.
https://unitedstatesvessel.us/CG-1340_Bill_of_Sale.pdf
Preferred Ships Mortgage: This form may be attached to a mortgage or related instrument. If this form is properly completed, the instrument to which it is attached will be filed and recorded WITH NO FURTHER REVIEW. This form must be submitted with an original or a copy of the mortgage.
National Maritime Center (NMC) Forms:
CG-719S- Small Vessel Sea Service Form: For service on vessels of less than 200 Gross Register Tons Only.
https://unitedstatesvessel.us/CG-719S.pdf
CG-719B- Application for Merchant Mariner Credential: Applicants seeking a Merchant Mariner Credential (MMC), whether original, renewal, duplicate, raise of grade, or a new endorsement on a previously issued MMC and applicants requesting a medical certificate
https://unitedstatesvessel.us/CG-719B.pdf
CG-719K- Application for Medical Certificate: Applicants seeking a Medical Certificate are required to complete this form and submit all 10 pages, including instructions, to the U.S. Coast Guard.
https://unitedstatesvessel.us/CG-719K.pdf
Merchant Mariner Credential Application Acceptance Checklist: This is a list of items that constitute an application for a U.S. Coast Guard Merchant Mariner Credential (MMC) and Medical Certificate (MC). The MMC application package must be submitted to your local Regional Examination Center.
https://unitedstatesvessel.us/Merchant-Mariner-Credential-Application-Acceptance-Checklist.pdf
Additional United States Coast Guard Forms:
CG-3752: Application for Inspection of U.S. Vessel: This information is used by the Coast Guard (CG) to—(1) schedule a U.S. vessel for inspection, (2) consider a national defense waiver request for a U.S. vessel, or (3) issue a U.S. vessel a Continuous Synopsis Record (CSR). For a vessel seeking an inspection, this form must be submitted at least 30 days prior to the expiration of a U.S. vessel’s Certificate of Inspection. This information may be submitted by mail, phone, fax or via e-mail to the Officer in Charge, Marine Inspection (OCMI) at a CG Sector Office. A list of Coast Guard sectors, as part of a comprehensive list of Coast Guard units, can be found at: https://www.uscg.mil/Units/Organization/.
https://unitedstatesvessel.us/CG-3752.pdf
CG-3752A: Application for Inspection of U.S. Vessel (New Construction): For vessels currently under construction or recently completed.
https://unitedstatesvessel.us/CG_3752A.pdf
CG-854: Temporary Certificate of Inspection: If necessary to prevent delay of the vessel, a temporary certificate of inspection, Form CG-854, shall be issued pending the issuance and delivery of the regular certificate of inspection. Such temporary certificate shall be carried in the same manner as the regular certificate and shall in all ways be considered the same as the regular certificate of inspection which it represents. 46 CFR § 91.01-15
https://unitedstatesvessel.us/CG-854.pdf
CG-6039: Continuous Synopsis Record: The International Convention for the Safety of Life at Sea (SOLAS) provides international standards to enhance the safety of shipping. SOLAS Chapter XI-1 – Special Measures to Enhance Maritime Safety, Regulation 5 requires every ships to which Chapter I of SOLAS applies shall be issued a Continuous Synopsis Record (CSR). Chapter I of SOLAS applies to all passenger ships and cargo ships of 500 gross tonnage and above engaged on international voyages. SOLAS I/1. Note in SOLAS I/2, certain ships are exempt from SOLAS, including ships of war, cargo ships of less than 500 gross tons, ships not propelled by mechanical means, wooden ships of primitive build, pleasure yachts not engaged in trade and fishing vessels. The purpose of the CSR is to provide an onboard record of the history of the vessel with respect to its flag, owner, operator, charterer, classification society, safety management, and security activities.
https://unitedstatesvessel.us/CG_6039.pdf
CG-2692: Report of Marine Casualty, Commercial Diving Casualty, or OCS-Related Casualty: The purpose of marine casualty reporting is to assist the Coast Guard in responding to marine casualties and conducting timely investigations. Prompt reporting of marine casualties and hazardous conditions enables the Coast Guard to properly respond to incidents and assist parties in need. It also helps the Coast Guard to determine the contributing factors for each incident and use the lessons learned to promote the safety of life and property throughout the maritime domain.
https://unitedstatesvessel.us/CG-2692.pdf
CG-2692B: Report of Mandatory Chemical Testing Following a Serious Marine Incident Involving Vessels in Commercial Service:
https://unitedstatesvessel.us/CG-2692B.pdf
CG-3865 Recreational Boating Accident Report:
https://unitedstatesvessel.us/CG-3865.pdf
Federal law requires the boat operator to submit a casualty or accident report to the State reporting authority when as a result of an occurence that involves the vessel or its equipment . If the operator is unable to submit the report then the owner must submit the report.
• A person dies
• A person disappears from the vessel under circumstances that indicate death or injury
• A person is injured and requires medical treatment beyond first aid
• Damage to vessels and other property totals $2,000 (lower amounts in some states and territories).
• The boat is destroyed.